# Users

### Users

The **Users** section is used to manage user accounts and control access to the platform. It allows administrators to create users, assign roles, define permissions, and manage security-related settings.

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### Users Overview

{% embed url="<https://playout.3qsdn.com/embed/2714b49e-783a-42ca-9c39-d01d052dbd69>" %}

The Users overview displays all user accounts within the account.

Here you can:

* View all users
* Filter users by status (active or deactivated)
* Search for users by name or email address
* Filter users by default role or group
* Open detailed user settings

Each user entry shows basic information such as name, email address, assigned groups, and default role.

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### Creating a User

New users can be created from the Users section.

When creating a user, the following information can be defined:

* First name and last name
* Email address
* Optional profile image
* Language and time zone
* Optional telephone number
* Default layout preference

After creation, roles, group assignments, and module access can be configured.

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### Roles and Permissions

{% hint style="info" %}
If **Groups** are not available for the account, access rights and roles can be assigned **directly to users and projects** without using group-based assignments.
{% endhint %}

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Each user is assigned a **default role**, which defines their general permissions across the platform.

Additionally:

* Roles can be assigned **per group**, if Groups are enabled
* Group-specific roles override the default role for projects linked to that group
* Typical roles include **Reader**, **Uploader**, **Junior-Editor**, **Senior-Editor**, and **Administrator**

This provides fine-grained permission control tailored to a user’s responsibilities. The **“More information on the roles”** action shows the permissions associated with each role.

<figure><img src="https://949886435-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FY0a9tRqzqI1wGBkmcjxd%2Fuploads%2FL5ZoiF7d0tXJw0L0Q18X%2FBildschirmfoto%202026-01-26%20um%2023.14.16.png?alt=media&#x26;token=388875a1-4a4a-4b8d-9c6b-1fda77297ea2" alt="" width="375"><figcaption></figcaption></figure>

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### Group and Module Assignment

If enabled for the account, users can be:

* Assigned to one or more **groups**
* Granted access to specific **modules**

Module access must be explicitly granted to users, even if the module is booked at the account level.

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### User Settings

For each user, individual settings can be configured, including:

* Personal details (name, image, language, time zone)
* Layout preferences
* Upload and approval behavior
* Group-specific roles
* Assigned modules

Changes take effect immediately and apply according to the user’s permissions.

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### Security Settings

User-specific security settings include:

* Two-factor authentication (SMS or email)
* Limiting the number of active sessions
* Granting temporary support access (if available)

These settings help enforce account security and compliance requirements.

### Access and Availability

* Users are available at the **account level**
* Only users with appropriate permissions can access users management
* Availability and granularity of data may depend on enabled modules and services