Users
Users
The Users section is used to manage user accounts and control access to the platform. It allows administrators to create users, assign roles, define permissions, and manage security-related settings.
Users Overview
The Users overview displays all user accounts within the account.
Here you can:
View all users
Filter users by status (active or deactivated)
Search for users by name or email address
Filter users by default role or group
Open detailed user settings
Each user entry shows basic information such as name, email address, assigned groups, and default role.
Creating a User
New users can be created from the Users section.
When creating a user, the following information can be defined:
First name and last name
Email address
Optional profile image
Language and time zone
Optional telephone number
Default layout preference
After creation, roles, group assignments, and module access can be configured.
Roles and Permissions
If Groups are not available for the account, access rights and roles can be assigned directly to users and projects without using group-based assignments.
Each user is assigned a default role, which defines their general permissions across the platform.
Additionally:
Roles can be assigned per group, if Groups are enabled
Group-specific roles override the default role for projects linked to that group
Typical roles include Reader, Uploader, Junior-Editor, Senior-Editor, and Administrator
This provides fine-grained permission control tailored to a user’s responsibilities. The “More information on the roles” action shows the permissions associated with each role.
Group and Module Assignment
If enabled for the account, users can be:
Assigned to one or more groups
Granted access to specific modules
Module access must be explicitly granted to users, even if the module is booked at the account level.
User Settings
For each user, individual settings can be configured, including:
Personal details (name, image, language, time zone)
Layout preferences
Upload and approval behavior
Group-specific roles
Assigned modules
Changes take effect immediately and apply according to the user’s permissions.
Security Settings
User-specific security settings include:
Two-factor authentication (SMS or email)
Limiting the number of active sessions
Granting temporary support access (if available)
These settings help enforce account security and compliance requirements.
Access and Availability
Users are available at the account level
Only users with appropriate permissions can access users management
Availability and granularity of data may depend on enabled modules and services
Last updated